Recruitment & staffing agencies
As a CRM for recruitment agencies, Armiflow finds companies as potential clients by industry and region, adds contact persons and prepares personal emails that you approve. Appointments, framework agreements with e-signature, invoices and dunning run in the same system. Armiflow does not manage applicants or candidates.
Companies as clientsAdd contact personsAgreement via linkNo applicant tracking
First meeting bookedExample · recruitment agencyArmiflow is a CRM for recruitment agencies and staffing firms that want to win companies as clients. The company search delivers businesses by industry and location, Apollo.io and Hunter add contact persons, and Armiflow AI writes personal drafts for your approval. After that come the appointment, a framework agreement with electronic signature and the invoice. Armiflow does not manage candidates, applications or job ads.
Everyday work
Recruitment and staffing agencies work in two markets: they look for skilled workers, and they look for companies that need those workers. Winning clients often falls short because day-to-day placements and queries take up the time.
If you want to win new business clients, you need suitable companies, the right contact person and consistent follow-up. Then come agreements, invoices and open items. Software for staffing agencies on the sales side should cover exactly this chain.
Armiflow deliberately focuses on the client side. Candidates, CVs, job ads and application processes stay in your existing systems. Armiflow takes care of finding, contacting and looking after the companies that need staff, plus the commercial steps up to the paid invoice.
Workflow
The steps build on each other and stay linked in the company profile. You approve every email beforehand, and as soon as a company replies or books an appointment, the campaign stops automatically.
Search companies by industry, location or radius, such as manufacturing, logistics, trades or hospitality.
Apollo.io and Hunter add contacts, Armiflow AI writes the draft for your approval.
Booking link for the first meeting, framework agreement with electronic signature.
Invoice under § 11 UStG (Austrian VAT Act), payment via Stripe, dunning with 1st and 2nd reminder.
Features
For marketing emails to companies in Austria, § 174 TKG 2021 (RIS) applies. Armiflow sends nothing without your approval and records consent per channel.
| Task | Armiflow feature | Benefit |
|---|---|---|
| Find clients | Find companies | Five data sources, duplicates merged |
| Contact persons | Enrichment | Apollo.io, Hunter, LinkedIn and XING profiles |
| First contact | Cold email | Campaigns with follow-ups, stop on reply or booking |
| Regular searches | AI agents | Search and drafts daily, weekly or monthly |
| First meeting | Calendar & appointments | Calendly, Cal.com, Zoom, Teams and Meet links |
| Agreement | Contracts & e-signature | Several documents with one link and one signature |
| Billing | Invoices & dunning | Gapless numbers, payment links, reminder fees |
Benefits
What changes when winning clients runs in one system. How strong the effect is depends on target industries, region and effort; above all, Armiflow creates a reliable process for business development.
Research on companies and contact persons is prepared, you review and decide.
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Your team focuses on placements and conversations instead of address lists.
Sign agreements digitally, signed PDFs are archived.
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Personal first contacts that refer to the company can help you get more replies.
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Follow-up tasks make sure no prospect is forgotten.
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Dashboard with a 12-week trend and open invoices at a glance.
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Security
Approval. No client email without your approval; changes cancel it.
GDPR. Consent per channel, block list, access and erasure under Art. 15 and 17.
Public authority protection. Public offices, courts and police are neither stored nor contacted.
Austrian law. TKG § 174, UStG and exports for BMD and RZL are built in.
FAQ
Short, clear answers about this feature. Missing a question? Write to support@armiflow.com.
With Armiflow, a CRM for recruitment agencies starts with a search for companies by industry and location. Apollo.io and Hunter add contact persons, and Armiflow AI writes personal drafts. You approve them, and then campaigns run with follow-ups that stop automatically when a company replies or books an appointment.
No. Armiflow is not an applicant tracking system and does not manage candidates, CVs or job ads. As software for staffing agencies, Armiflow covers the client side: finding companies, contacting them, closing agreements and billing. For candidates you keep using your existing system.
You search by industry and location or radius, for example manufacturing, logistics, trades, hospitality or care. Sources are OpenStreetMap, Google Places, Azure Maps, Google Maps search and Apollo.io. In a CRM for recruitment agencies, the map also shows you where suitable businesses cluster.
Winning new clients in recruitment works best with targeted, personal outreach. Armiflow finds companies in your target industries, adds contact persons and writes drafts in the company’s language. Sending windows and contact frequency limits make sure nobody is contacted too often.
During enrichment, Armiflow adds contact persons and email addresses via Hunter as well as social profiles such as LinkedIn and XING. Apollo.io also serves as a lead source. The AI only uses a personal greeting when the name has been verified, so your outreach does not start with the wrong name.
Yes. Scheduled agents run search, analysis, report and draft daily, weekly or monthly, also for several locations. Automatic sending is off by default and needs a separate approval confirmed with your password. This way your CRM for recruitment agencies keeps working while your team handles placements.
Clients sign agreements created from templates directly on screen, drawn by hand with a finger, mouse or stylus, via an online link or on site; several documents can also be signed with one signature. In addition, Armiflow stores name, time, IP address, browser, consents and a SHA-256 checksum as evidence.
In Austria, TKG § 174 governs marketing emails, including those to businesses. Check in each case whether consent or an exception applies. Armiflow supports a CRM for recruitment agencies with approval, consent per channel, a block list and an unsubscribe link, but it does not replace legal advice.
You store your services in the product catalogue and carry them over into quotes, orders and invoices. Invoices are checked against § 11 UStG, the Austrian VAT Act, with gapless numbers and cancellation instead of editing. Payment links via Stripe and dunning with 1st and 2nd reminders help with open items.
After signing up for the 14-day free trial, the setup assistant creates a starter plan based on your industry, team and goals. You import existing company contacts from CSV or XLSX, and duplicates are merged. Then you define target industries and regions and start your first campaign in the CRM for recruitment agencies.
Yes. Basic is designed for one user, while in the Pro plan an unlimited number of users work in the same account. With roles, staff only see their own leads, and management sees everything in the dashboard. Limits may change, and current values are shown on the pricing page.
In the CRM, every company has a profile with contacts, notes, timeline and follow-up tasks. Armiflow shows which callbacks are due today. Client groups bundle companies by industry or region, each with its own senders, signatures and templates, which makes Armiflow practical software for staffing agencies.
Every email can contain a booking link, for example via Calendly, Cal.com, TidyCal or Armiflow’s own booking form. With Calendly, a booking stops the follow-ups automatically. The appointment lands in your Google or Microsoft 365 calendar, with a Zoom, Teams or Meet link if you wish.
Yes. Contacts from CSV and XLSX files can be imported, duplicates are merged automatically, and unclear cases go to a review list. Then you assign companies to client groups and create follow-up tasks. This way you start without losing any data from earlier spreadsheets.
Yes. The public authority protection is active by default: public offices, courts and police are neither stored nor contacted. It is based on ready-made lists for Austria, Germany, Switzerland, Liechtenstein, Turkey and the EU, which you can extend with your own entries.
Yes. Armiflow offers connections to HubSpot, Pipedrive, Salesforce, Zoho, Dynamics 365 and more, as well as webhooks, Zapier, Make and n8n. This lets you use company search and drafts in Armiflow even if your team keeps another CRM, so winning new clients in recruitment stays part of your usual workflow.
Armiflow AI works with all features in the chat, on behalf of the signed-in user. You ask, for example, which companies need a follow-up this week, or have it start a search in a new region. In a CRM for recruitment agencies, actions involving clients, money or approvals always wait for your confirmation.
Armiflow imports bank, card, PayPal and Stripe statements and automatically matches payments to incoming invoices. An AI helper searches your mailboxes for missing invoices every month. At month end, the checklist, VAT figures and an export for BMD, RZL or DATEV go to your tax adviser.
Read on
Companies by industry and location from five data sources.
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Campaigns with follow-ups and approval.
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Company profiles, timeline, consent records.
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Searches at night, you decide in the morning.
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Sign up in the app, choose an industry and a location and see your first results. Nothing is sent until you approve it.
Kodlogy Technologies GmbH
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1110 Wien, Österreich
+43 660 540 3636
support@armiflow.com
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