Car rental business software, from enquiry to return.

Armiflow is car rental business software for companies with their own fleet, not a marketplace. You maintain vehicles, extras and rates, accept enquiries and bookings with a conflict check, create the rental agreement as a PDF and document handover and return digitally. Fleet management reminds you of inspections, servicing and insurance. Prospecting, CRM and invoicing run in the same system.

To manage rental cars, you add each vehicle in the assistant: type such as SUV, saloon, convertible, sports car or van, technical data, photos, equipment and insurance details such as comprehensive cover and excess. The vehicle calendar shows vehicles by days, meaning when each car is booked or blocked. The software automatically transfers mileage readings from the reports to fleet management.

Above all, retyping. A digital rental agreement is created as a PDF with vehicle data, up to three drivers, prices and your general rental terms attached. The renter opens an online link, enters the drivers with date of birth and licence number and signs directly on screen, drawn by hand with finger, mouse or stylus. Alternatively, they sign on site on the device. Armiflow also stores the time and IP address as additional evidence.

In the digital return report you mark damage directly on a vehicle sketch, with three to five photos and a description. Mandatory photos from fixed angles are added, including eight exterior views with number plate, speedometer and cockpit, and example sketches in 3/4 perspective show the right angles. The report can only be closed once all mandatory photos are there, so the condition at handover and return can be compared.

With discounts and seasons per vehicle. You set a daily rate, seasons, special prices, blocked days and minimum rental days, recurring annually if you wish, with public holidays in AT, DE and CH taken into account. Free and extra kilometres, long-term and early-booking discounts and a percentage down payment come on top. Extras are charged per day, once or as included. Your car rental business software thus reflects your pricing logic.

Armiflow detects the conflict: every enquiry and every confirmed booking is checked for availability and conflicts before it occupies the vehicle. In the vehicle calendar you see all vehicles and days in one overview, including blocked days for the workshop or own use. Through the sync between the car rental business software and Google Calendar, your team also sees the bookings in the calendar they already use.

To win customers for car rental in the corporate market, Armiflow searches for companies by industry and location, such as construction firms, service providers or agencies that need long-term rentals. The AI writes personal drafts, and nothing is sent until you approve it. In Austria, marketing emails usually require consent under § 174 TKG 2021, and Armiflow stores consent per channel.

Through the public online booking or as a manual enquiry. A WordPress plugin embeds a booking page with filters and vehicle pages with gallery, availability calendar, extras and live price into your website, and the vehicle cards are readable by search engines. Every booking request is emailed to the team and the customer. You record phone enquiries yourself, and then agreement and report run in the car rental business software.

You create the invoice in the invoicing module; an automatic invoice directly from the booking is not available yet. Armiflow checks every invoice against § 11 UStG, the Austrian VAT Act, numbers run without gaps, and instead of editing, an invoice is cancelled. Customers can pay online via Stripe, and dunning sends reminders for open amounts. Online payment of the down payment from the booking is not yet available.

After signing up for the 14-day free trial, you open the rental module and add your first cars with the vehicle assistant. Then you set up rates, extras, deposit and cancellation tiers as well as your rental terms; sample terms and conditions for rental are created in one step. You import existing customers via CSV or XLSX, so the car rental business software works with your real vehicles from day one.