Fleet management software that remembers every deadline.

Each vehicle has a number plate, make, model, vehicle identification number (VIN), mileage and a photo. Added to this are the responsible driver, the ownership type and, for leasing, the lease rate. Deadlines and log entries are also attached to the vehicle. So you find all details about a car in one place instead of spread across folders and spreadsheets.

Yes. You assign a driver to each vehicle so it is clear who uses the car and who is the contact person for service or fines. If the vehicle changes hands, you update the assignment on the data sheet. Because this is personal data, roles in Armiflow control who may see the assignment.

Yes. The fleet management software keeps a service history for each vehicle with all completed maintenance and shows the next service due. Together with the service deadline and the reminder 60 days ahead, you see at a glance when a car was last at the garage and when it needs to go back.

The deadline becomes a task in Armiflow with a due date. Tasks have a priority, can be assigned to one or more people and appear in their task list. This way, for example, the next inspection lands with the person who books the garage appointment, instead of in a note that nobody reads.

The vehicle log has the categories fuel, service, repair, tyres, damage, fines and tolls. Every entry has an amount, so costs can be analysed by vehicle and type. The categories cover a vehicle’s running expenses, from a tank of fuel to a parking ticket, and make cost drivers visible quickly.

The fleet management software shows average consumption per vehicle based on your entries in the vehicle log, mainly from the fuel category. The more completely and regularly you record refuelling, the more meaningful the value. A noticeably rising consumption can be a sign of a service being due or a different driving style.

Yes. Fines and tolls are separate categories in the vehicle log. You record the amount on the vehicle concerned and later see which costs have been incurred there. Through the driver assignment, you know who usually uses the car. How you handle fines internally is up to you and your company policy.

Yes. For each vehicle, you manage tyre sets for summer, winter or all-season with DOT number, tread depth and whether the set is in storage. Reminders help you change tyres in good time. You also record tyre changes and tyre costs in the vehicle log under tyres, so the fleet management software shows tyre costs per vehicle too.

Yes. You store running costs such as leasing, loan, liability, comprehensive cover, tax, GPS fee, parking, motoring club and maintenance for each vehicle with billing cycle, contract end and documents. Armiflow calculates the monthly costs per vehicle from these. You continue to post the receipts themselves in Armiflow’s bookkeeping, which offers an export for BMD, RZL and DATEV.

No. GPS and telematics are planned for the fleet management software, but no provider has been chosen and no date has been promised. Armiflow therefore does not record location, routes or driving behaviour. If you need tracking, use a separate telematics system alongside Armiflow for the time being.

No, the module has no driving licence check. If you check your drivers’ licences regularly, you continue to organise this yourself. A recurring task in Armiflow can remind you, for example once every six months. The module does not keep a record proving that the check has been carried out.

In Austria, § 57a KFG governs the periodic inspection of vehicles, colloquially known as the Pickerl. When the inspection is due depends on the vehicle and its age. In Armiflow, you enter the date on the vehicle and receive a reminder 60 days ahead. You check the deadlines themselves against your vehicle documents.

Yes. The lease end is one of the four deadline types. Armiflow reminds you 60 days ahead so you can decide in good time on return, extension or purchase and obtain quotes for a successor vehicle. Together with the stored lease rate, you see what the vehicle has cost you so far.

Insurance is a separate deadline type for each vehicle. You enter the date, such as the main renewal date, and Armiflow flags it 60 days ahead. This leaves time to compare terms or talk to your broker. You store the premium for liability or comprehensive cover as running costs with billing cycle and contract end.

The module has its own menu item called Fleet. There you see the vehicle list, open individual data sheets and enter deadlines and log entries. Fleet management is one of the functions in Basic and Pro, and you can try both packages free for 14 days. You find the details on the pricing page.

You control who sees which data through roles in Armiflow. For example, dispatch can maintain deadlines and mileage, while cost analyses are open only to management. Two-factor authentication additionally protects the accounts. This matters because driver assignments and fines are personal data under the GDPR.

Every customer account has a separate database schema, credentials are stored encrypted, and there are daily backups. Two-factor authentication and roles control access in the fleet management software. You handle data access and erasure requests under GDPR Art. 15 and 17 directly from the CRM, without extra tools.

The costs in the vehicle log are used for analysis per vehicle. You post the related receipts, such as fuel or garage invoices, in Armiflow’s bookkeeping. There you assign receipts and export them for BMD, RZL or DATEV. The product information does not describe an automatic link between log entry and posting.

Yes. Small businesses in particular easily forget deadlines because nobody looks after the fleet full time. Even with two or three vehicles, the reminder 60 days ahead ensures that the Pickerl inspection, service and insurance do not slip through. The cost overview also shows early when a vehicle is becoming uneconomical.

You enter the mileage on the vehicle’s data sheet and update it there, for example after a service. If you also use the rental module, Armiflow takes the mileage automatically from the handover and return report. There is no automatic transfer from the vehicle via telematics at present.