Integration · Calendar
With the Cal.com integration, you use your Cal.com booking page directly in Armiflow. The booking link belongs to the client group, together with its sender, signature and templates, so that every company finds the right route to an appointment.
Cal.com booking linksA link per client groupMatches your templatesAlongside Calendly and TidyCal
Booking link addedExample · Cal.comCal.com is an appointment booking service where customers choose a free slot themselves. With the Cal.com integration, Armiflow supports Cal.com booking links in the Calendar & appointments feature: you add the link, for example per client group, together with the sender, signature and templates. That way the invitation matches your brand, and prospects book without back-and-forth by email.
Benefits
If you already work with Cal.com, you do not have to switch for Armiflow. Your booking link becomes part of your client groups and therefore part of your sales process.
This is especially helpful for businesses with several offers or brands. Each client group gets the right Cal.com link, and the company lands straight on the right appointment type. Your team no longer has to copy links into emails by hand, and prospects experience a consistent brand from first contact to appointment.
At a glance
The key facts about the Cal.com integration in Armiflow, in short.
| Item | Details |
|---|---|
| Tool | Cal.com |
| Category | Calendar & booking |
| Used in Armiflow | Calendar & appointments |
| What Armiflow does with it | Use Cal.com booking links for each client group. |
| Status | Available |
| Credentials | Stored encrypted, roles and 2FA for your team |
| Approval | Customer emails and actions involving money only after your confirmation |
In 4 steps
You create the appointment types in Cal.com that customers should book.
You add your booking link in Armiflow, for example in a client group.
Your emails and templates lead to the right booking link.
You test the link and keep an eye on appointments and companies in the CRM.
How it fits together
For bookings, Cal.com processes personal data as a separate provider. Check the requirements of the GDPR (EUR-Lex) for this.
Security & data protection
Encrypted credentials. Whatever you store for Cal.com in Armiflow is encrypted. Every customer account has its own database schema and daily backups.
Team roles. With roles and two-factor sign-in you decide who on your team may use or change the Cal.com connection.
Your approval counts. Customer emails only go out after you approve them, and actions involving customers, money or deletion wait for your confirmation in the chat.
GDPR covered. Access and erasure under Art. 15 and 17, consent per channel and the public-authority filter apply to all data in Armiflow.
FAQ
Short, clear answers about this feature. Missing a question? Write to support@armiflow.com.
The Cal.com integration lets you use Cal.com booking links in Armiflow. You add the link, for example in a client group, together with the sender, signature and templates. That way every invitation leads to the right booking page, and prospects choose a free slot themselves.
A booking link saves the usual back-and-forth of suggesting times. The company sees free slots and books directly, often while reading your email for the first time. For sales, the Cal.com integration means less effort and faster conversations, especially when many companies are contacted at the same time.
Create your appointment types in Cal.com and copy the booking link. In Armiflow, you add the link, for example in a client group. Then test the link once yourself. The app shows you exactly where to enter links, so connecting Cal.com takes only a few minutes.
Yes. Because every client group in Armiflow can have its own booking link, you use the right Cal.com link for each audience, brand or offer. Together with separate senders and templates per group, your brand comes across consistently.
The automatic sync in which an appointment booking stops follow-ups is documented in Armiflow for Calendly. With the Cal.com integration, you use booking links. Follow-ups always stop, however, as soon as a company replies to your email. The app shows the current state of the features.
Cal.com is a separate provider that processes personal data when bookings are made. Check its terms and a data processing agreement. In Armiflow, consent is stored per channel with its legal basis, and access and erasure under GDPR Art. 15 and 17 are handled directly from the CRM.
Yes. Armiflow also adds appointments to Google and Microsoft 365 calendars and attaches Meet, Teams or Zoom links. You connect Cal.com to your own calendar as usual. That way you use Cal.com’s booking page and Armiflow’s calendar features side by side.
If you already use one of these tools, stick with it. Armiflow supports booking links for Cal.com, TidyCal and Google appointment pages and also offers a sync for Calendly, in which a booking stops the follow-ups. What matters is which tool your team prefers to use day to day.
No. You copy the booking link from Cal.com and add it in Armiflow. No technical knowledge is required for the Cal.com integration. If you want to build your own workflows beyond that, you can connect Armiflow with Zapier, Make or n8n or use the REST API in Basic and Pro.
In Armiflow’s CRM, every company has a profile with contacts, notes, a timeline and follow-up tasks. There you record when a conversation is planned and prepare for it with the website report. That keeps the path from the first email to the appointment traceable.
Create a separate appointment type for each purpose, such as a short initial call and a detailed consultation. Choose realistic times and buffer times. For the Cal.com integration, you then add the right link for each client group, so every audience lands straight on the right appointment type.
Open the link yourself and check the free slots, the duration and the details customers have to provide when booking. Does the appointment type match the client group in Armiflow? Only when everything is right should you use the link with the Cal.com integration in your outreach.
Avoid too many appointment types that confuse customers, and booking pages with hardly any free slots. A link that no longer works after a change in Cal.com is another common mistake. Check your links regularly, especially after changes to your Cal.com account.
Agencies often work with several brands or teams. In Armiflow, every client group has its own senders, signatures, templates and booking link. With the Cal.com integration, you add the right booking page for each group. With white label, Armiflow also appears under your own brand.
You decide this in your appointment type in Cal.com. Only ask for what you really need for the conversation, such as name, company and email. Fewer required fields lower the hurdle to booking and keep the data processed lean, in the spirit of the GDPR.
Open the company profile in Armiflow: there you find contacts, notes, the timeline and, where available, the website analysis report with scores from 0 to 10. Create a follow-up task. That way you know the key facts before the conversation starts.
Yes. Booking links are not only meant for prospecting. Existing customers from your client base can also choose an appointment this way, for example for a meeting about a proposal or contract. To do this, assign them to a client group with the right link.
That is perfectly normal and even a good sign. As soon as a company replies to your email, its campaign follow-ups in Armiflow stop automatically. You then arrange the appointment directly and record it in the company profile so your team knows the current status.
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