Cleaning & facility services
A CRM for cleaning business is about offices, practices and businesses in your region. Armiflow finds suitable companies nearby and prepares personal enquiries that you approve. Ongoing cleaning contracts are billed with automatic recurring invoices.
Companies nearbyMap with all sitesContracts with termMonthly recurring invoice
Cleaning contract signedExample · commercial cleaningAs a CRM for cleaning business, Armiflow searches for companies by industry and radius, such as offices, medical practices, hotels or shops, and shows them on the map. The AI writes personal email drafts that you approve. Cleaning contracts with a term are signed digitally, and monthly services are billed as subscriptions with automatic recurring invoices under § 11 UStG, the Austrian VAT Act. Armiflow prepares documents for your tax adviser.
Everyday work in cleaning
Cleaning and facility companies work regionally. Good clients are often only a few streets away: offices, practices, law firms, hotels or shops. If you approach them systematically, you can make better use of your routes. In everyday work, however, there is usually no time for this, because organising teams, sites and jobs comes first.
On top of that come recurring tasks: contracts with a term, monthly invoices, add-on services such as window cleaning and chasing open amounts. When approaching new companies by email in Austria, § 174 TKG 2021 applies, which calls for a careful approach.
Armiflow takes both off your hands as far as clients and money are concerned: the company search delivers suitable businesses nearby, the CRM keeps track of contacts and follow-ups, and subscription services bill ongoing contracts automatically. Job and route planning stay in your proven tools.
Process
Search by industry and radius, for example offices or practices, with map and contacts in the CRM.
Personal draft from the AI, sent only after your approval. Follow-ups stop when the company replies.
Quote with a “Read & sign” link, contract with package, add-on services and term.
Subscription with automatic recurring invoices, SEPA direct debit via Stripe, export for BMD or RZL.
Features
Cleaning and facility companies use these Armiflow features from first contact to monthly invoice.
| Task | Armiflow feature | Benefit |
|---|---|---|
| Find commercial clients | Find companies | Industry and radius, several sources, no duplicates |
| See your catchment area | CRM & leads | Map with all companies, follow-up tasks, client groups |
| Contact companies | Cold email | Draft in the company’s language, approval before sending |
| Close the contract | Contracts & e-signature | Packages, add-on services, term, signature via link |
| Bill monthly | Product catalogue & subscriptions | Terms from monthly to 3 years, automatic recurring invoices |
| Open items | Invoices & dunning | 1st and 2nd reminder, fees, online payment |
| Prepare documents | Bookkeeping | Match statements, month-end close, export for your tax adviser |
Benefits
What Armiflow can change in the everyday work of cleaning and facility companies.
Monthly invoices for ongoing contracts are created automatically.
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Your team focuses on jobs and quality instead of office work.
Contracts are signed via link and archived as PDF.
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Targeted outreach in your catchment area can bring new enquiries.
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Follow-ups help make sure quotes are not forgotten.
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Contracts, invoices and open amounts in one place.
Secure & compliant
Approval before every email. Nothing is sent without your consent; changes cancel the approval.
GDPR. Consent per channel, unsubscribe link, block list, access and erasure under Art. 15 and 17.
Public authority protection. Public offices, courts and police are neither stored nor contacted.
Austrian law. TKG § 174, invoice checks under § 11 UStG, export for BMD and RZL.
FAQ
Short, clear answers about this feature. Missing a question? Write to support@armiflow.com.
A CRM for cleaning business like Armiflow searches for companies by industry and radius, such as offices, medical practices, law firms or hotels, and shows them on the map. The AI prepares personal emails that you review and approve. Follow-ups stop automatically as soon as the company replies or books an appointment.
For commercial cleaning lead generation, companies with a regular need for cleaning are suitable: offices, practices, law firms, hotels, gyms, shops or property management companies. In Armiflow you search specifically for these industries within a radius around your location. The map shows where potential clients cluster.
Armiflow is a sales and business platform that, as software for cleaning companies, combines prospecting, quotes, contracts, monthly invoices and bookkeeping preparation. Armiflow does not offer job or route planning. The focus is on winning new clients and billing ongoing contracts cleanly.
Via the product catalogue and subscription services. You create cleaning as a service with a term from monthly to three years, plus add-on options such as window cleaning. Armiflow creates the recurring invoices automatically. With SEPA direct debit via your Stripe account, the amount is collected without you having to chase it every month. This way a CRM for cleaning business also secures ongoing revenue.
In Austria, marketing emails under § 174 TKG 2021 usually require prior consent, including those to companies. Armiflow stores consent per channel with its legal basis, adds an unsubscribe link to every email and keeps a block list. Whether outreach is permitted in an individual case is your decision, with legal advice if in doubt.
The contract is created from a template with package, add-on services and term. The client signs directly on screen, drawn by hand with a finger, mouse or stylus, via an online link or on site. In addition, Armiflow stores name, time, IP address, browser, consents and a SHA-256 checksum as evidence. The signed PDF is archived.
You create the company in your client records and choose services from your product catalogue. In the template studio, the AI creates suitable PDF or Word templates. The quote email contains a “Read & sign” link. If the client accepts, the quote becomes an order and later an invoice, without you retyping any data.
Dunning sends the first and second reminder, optionally with fees, using your email templates. Clients can pay online via Stripe by card, SEPA direct debit or payment link. For software for cleaning companies this matters, because with many small monthly amounts it is easy to lose track.
Yes. Basic is designed for one user, while in the Pro plan an unlimited number of users work in the same account. With roles, sales staff only see their own leads, and management keeps the overview. Limits may change, and current values are shown on the pricing page. This way a CRM for cleaning business stays clear for the whole team.
After signing up for the 14-day free trial, the setup assistant creates a starter plan based on your industry, team and goals. Then you import existing clients via CSV or XLSX or search for your first companies nearby. This way you start your CRM for cleaning business on day one with real data instead of empty spreadsheets.
Yes. Especially for cleaning companies without their own sales department, a CRM for cleaning business with scheduled AI agents helps: they search daily, weekly or monthly, also for several locations. The revenue autopilot finds new companies overnight and prepares drafts in the morning, only for companies that have never been contacted. Automatic sending is off by default and needs a separate approval confirmed with your password.
The map in the CRM shows all companies geographically. This lets you see where clients and leads cluster and approach companies near existing sites in a targeted way. That is why a CRM for cleaning business with a map helps, because short distances between sites count in everyday work.
With client groups. Each group can have its own senders, signatures, templates and booking link. This way you write to medical practices differently than to hotels and still keep everything in one CRM. Bulk actions help you assign many companies to a group at once, so each target group gets the right message.
You create add-on services in the product catalogue as an add-on option to a package or as a separate service. In the contract they appear as an add-on service, and on the invoice they are listed separately. One-off jobs are billed with a normal invoice, which is checked against § 11 UStG.
Armiflow reads bank, card, PayPal and Stripe statements, also as PDF, and matches them to incoming invoices, for example for cleaning supplies or vehicle costs. An AI helper searches your mailboxes for missing invoices every month. Exports are available for BMD NTCS, RZL, DATEV or as CSV.
Yes, via the client portal. Clients sign in via magic link without a password, optionally with two-factor sign-in, and see invoices, contracts and tickets. This saves requests for copies and looks professional. Complaints or requests come in as a ticket via the portal or by email.
Armiflow AI works with all features in the chat. You ask, for example, which offices nearby have not yet been contacted, or have it prepare a quote template. Actions involving clients, money, deletion or approvals wait for your confirmation. This turns the software for cleaning companies into an assistant in your office.
Current prices are shown on the pricing page and displayed live from the app. You can try Basic and Pro free for 14 days, bookable monthly or yearly, without a minimum term and without a setup fee. Basic includes all features for one user with 50 active clients, while Pro has no limits. Invoices and subscription services are included in both. Limits may change.
Read on
Companies by industry and location from five data sources.
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Automatic recurring invoices, Plesk, WooCommerce.
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Several contracts, one link, one signature.
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Compliant with § 11 UStG, payment via Stripe.
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Sign up in the app, choose an industry and a location and see your first results. Nothing is sent until you approve it.
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1110 Wien, Österreich
+43 660 540 3636
support@armiflow.com
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