Hospitality
Armiflow’s software for hospitality businesses helps restaurants, hotels and caterers win corporate clients for Christmas parties, seminars and catering. Social media and newsletters run automatically, quotes, contracts and invoices under the Austrian VAT Act sit in the same system, and RKSV cash registers such as helloCash or ready2order can be connected.
Company events & cateringSocial Media AutopilothelloCash & ready2orderInvoice under UStG
Catering quote acceptedExample · hospitalityArmiflow finds companies in your area, such as offices, agencies or businesses that need Christmas parties, seminars or catering. Armiflow AI writes personal offers by email, which you approve. The Social Media Autopilot module creates and publishes posts, invoices are checked against § 11 UStG, the Austrian VAT Act, and RKSV cash registers such as helloCash or ready2order can be connected.
Everyday life
In restaurants and hotels, there is little time left for sales alongside service, kitchen and staff planning. Yet corporate clients for Christmas parties, seminars, lunch deals or catering are often easier to plan than day-to-day business, provided you approach them in good time.
On top of that come social media channels that need regular attention, quotes for events, invoices to companies and receipts for the accountant. Software for hospitality businesses should bundle these tasks so that hosts have time for their guests.
Armiflow replaces neither your cash register nor your reservation or hotel system. The platform handles sales to corporate clients, marketing via social media and newsletters, and quotes, contracts, invoices and bookkeeping preparation, connected to RKSV cash registers such as helloCash or ready2order.
Workflow
The process runs from the first contact with a company to the paid invoice. You approve every client email, and follow-ups end automatically as soon as the company replies.
Search for offices, agencies and businesses nearby; the map shows who is close by.
Armiflow AI writes a personal offer for an event or catering, sent after your approval.
Agreement with electronic signature, meeting via booking link.
Invoice under § 11 UStG, payment link via Stripe, export for BMD, RZL or DATEV.
Features
For businesses in Austria, invoices to corporate clients are checked against § 11 UStG 1994 (RIS). RKSV cash registers such as helloCash and ready2order can be connected; the app shows the scope.
| Task | Armiflow feature | Benefit |
|---|---|---|
| Find corporate clients | Find companies | Search by industry and radius, map |
| Event and catering offers | Cold email | Personal drafts, follow-ups that stop on reply |
| Post content | Social Media Autopilot (Basic and Pro) | Instagram, Facebook, TikTok, YouTube |
| Inform regular guests | Newsletter | Sent only with consent |
| Run ads | Google & Meta Ads | Pause campaigns, change daily budget |
| Invoice companies | Invoices & dunning | Gap-free numbers, payment links |
| Connect the till | RKSV cash registers | helloCash, ready2order, Kingbill, Kassandro |
Benefits
What changes when corporate clients, marketing and admin run in one system. How much of it takes effect depends on location, offer and usage; above all, Armiflow takes office and marketing work off your hands alongside service.
Social media posts and offers come prepared, you only review them.
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Your team focuses on guests and kitchen instead of office work.
Quotes, contracts and invoices digital, receipts matched for your accountant.
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Regular posts and newsletters can help you get more enquiries.
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Offer company events and catering specifically to businesses nearby.
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Corporate clients, open quotes and invoices at a glance.
Security
Approval. No client email goes out without your approval.
GDPR. Consent per channel, access and erasure under Art. 15 and 17.
Public authority protection. Public offices, courts and police are neither stored nor contacted.
Austrian law. For businesses in Austria, the UStG, RKSV, TKG § 174 and exports for BMD and RZL are built in.
FAQ
Short, clear answers about this feature. Missing a question? Write to support@armiflow.com.
Software for hospitality businesses like Armiflow supports you in winning corporate clients, in marketing and in admin. You find companies nearby, send offers for events or catering after approval, post with the Social Media Autopilot and write invoices under the Austrian VAT Act. Armiflow does not replace a reservation or cash register system.
Winning corporate clients works through targeted outreach: Armiflow searches for offices, agencies and businesses in your area, and Armiflow AI writes a personal offer for a Christmas party, seminar or catering. You approve it, and follow-ups send friendly reminders and stop automatically as soon as the company replies.
To automate restaurant marketing, the Social Media Autopilot module writes copy and hashtags, creates images, carousels and videos and publishes on Instagram, Facebook, TikTok and YouTube. You choose review mode or fully automatic operation and plan everything in the content calendar. The module is included in both Basic and Pro.
Armiflow lists connections to the RKSV cash registers helloCash, ready2order, Kingbill and Kassandro, which are used by businesses in Austria. The till remains your RKSV system, and Armiflow links it to invoicing and bookkeeping preparation. The app shows the exact scope of each connection in the software for hospitality businesses.
No. Armiflow does not cover table reservations or room bookings. For appointments with corporate clients, such as a meeting about a Christmas party, there are booking links via Calendly, Cal.com, TidyCal or a built-in booking form. Your reservation or hotel system remains responsible for guest bookings, and Armiflow handles the sales side.
You create services such as menus, packages or add-on options in the product catalogue and transfer them into the quote. The quote becomes an order and later the invoice. The quote email can contain a “Read & sign” link, so the corporate client can confirm directly without printing anything or sending documents back.
For marketing emails in Austria, TKG § 174 applies, including towards businesses. Check in each case whether consent or an exception applies. The software for hospitality businesses supports you with approval, consent per channel, a block list and an unsubscribe link, but it does not replace legal advice from a qualified professional.
In Armiflow, invoices to companies are checked against § 11 UStG, with gap-free numbers, tax rates and cancellation instead of editing. Through your Stripe account you send payment links for card or SEPA direct debit. Dunning in the software for hospitality businesses, with first and second reminders, helps with open items after events.
Yes. The setup assistant has industry templates, including for hospitality and tourism. It asks about your industry, team and goals and creates a personal starter plan with recommended steps. This way you use the software for hospitality businesses with suitable settings right from the start, without configuring everything yourself.
You sign up for the 14-day free trial, choose your industry in the setup assistant and receive a starter plan. Then you search for the first companies nearby, create offers for events or catering in the product catalogue and, if needed, connect Stripe or your RKSV cash register to the software for hospitality businesses.
Yes. Armiflow’s newsletter requires consent by default, in line with TKG § 174. You write in the editor, and the AI helps with the subject line and text using only approved facts; scheduling and test emails are built in. A sync with Mailchimp is possible if you already keep your lists there.
Yes. Google Ads and Meta Ads campaigns can be paused and started in Armiflow, and the daily budget can be adjusted. Actions that spend money require confirmation. ChatGPT Ads are in preparation and not yet available. Advertising thus complements automated restaurant marketing through social media.
The Social Media Autopilot creates images, carousels and videos with AI, so you do not have to take photos for every post. In review mode you see every post before it is published. For photos of guests or staff you need their consent as always, and responsibility for the content stays with you.
The map shows all companies found geographically. You can see which offices or businesses are within walking distance and suit lunch deals, events or catering. For hospitality businesses, this is a practical way to approach the neighbourhood in a targeted way and build local corporate relationships.
Armiflow imports bank, card, PayPal and Stripe statements and automatically matches payments to incoming invoices, for example from suppliers. An AI helper searches your mailboxes for missing invoices. At month end, a checklist, VAT figures and an export for BMD, RZL or DATEV go to your accountant.
Yes. Clients sign agreements for events or seminars directly on screen, drawn by hand with finger, mouse or stylus, via an online link or on site. Armiflow also stores the name, time, IP address, browser, consents and a SHA-256 checksum as additional evidence, and the signed PDF is archived.
Yes. WhatsApp runs through ArmiChat, the shared inbox in Basic and Pro: several numbers, approved templates, bulk messages with a STOP list and a daily limit. Your team can answer enquiries about events or catering together. AI telephony with transcripts, on the other hand, is still in the testing phase.
In the CRM, every company has a profile with contacts, notes, timeline and follow-up tasks. You can see who booked a Christmas party last year and send the next offer in good time. This way the software for hospitality businesses also helps you keep existing corporate clients, not just win new ones.
Read on
Sign up in the app, choose an industry and a location and see your first results. Nothing is sent until you approve it.
Kodlogy Technologies GmbH
Kaiser-Ebersdorfer-Straße 81/2
1110 Wien, Österreich
+43 660 540 3636
support@armiflow.com
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