Security & login
With the Google Authenticator integration, you secure your Armiflow sign-in with a second factor. In addition to signing in, you enter a code from the app on your phone. Two-factor sign-in is also optionally available in the client portal.
Two-factor sign-inCodes on your phoneFor app and client portalTeam roles
Code confirmedExample · two-factor sign-inGoogle Authenticator is a smartphone app that generates time-limited one-time codes for two-factor sign-in. With the Google Authenticator integration, Armiflow supports this app for two-factor sign-in: after the first sign-in step, you confirm the login with a code from your phone. This protects your Armiflow account, and optionally your customers’ access to the client portal, even if a password falls into the wrong hands.
Benefits
Armiflow holds customer data, quotes, invoices and contracts. A stolen password alone shouldn’t be enough to get at this data. Two-factor sign-in therefore asks for a second proof that only you have: your phone.
Two-factor sign-in is especially important for teams. The more people work with Armiflow, the more accounts there are to protect. With Google Authenticator, each person gets their own second factor on their own phone. With roles and custom roles, you also decide who may see and change which areas.
Your customers benefit too: in the client portal they sign in via magic link and can optionally use two-factor sign-in. That gives invoices and contracts better protection. Effective access controls are also part of the technical measures the GDPR (EUR-Lex) requires to protect personal data.
At a glance
The key facts about the Google Authenticator integration in Armiflow, in short.
| Item | Details |
|---|---|
| Tool | Google Authenticator |
| Category | Security & login |
| Used in Armiflow | Client portal |
| What Armiflow does with it | Two-factor sign-in with codes from the authenticator app. |
| Status | Available |
| Credentials | Stored encrypted, roles and 2FA for your team |
| Approval | Customer emails and actions involving money only after your confirmation |
Connect
Install Google Authenticator on your phone from the App Store or Google Play.
Activate two-factor sign-in in Armiflow and pair the app as the app shows you.
At your next sign-in, you also enter the current code from Google Authenticator.
Check that everyone in the team has set up two-factor sign-in, especially admin accounts.
Working together
Two-factor sign-in is one building block. These pages show the others.
Security & data protection
Encrypted credentials. Whatever you store for Google Authenticator in Armiflow is encrypted. Every customer account has its own database schema and daily backups.
Team roles. With roles and two-factor sign-in you decide who on your team may use or change the Google Authenticator connection.
Your approval counts. Customer emails only go out after you approve them, and actions involving customers, money or deletion wait for your confirmation in the chat.
GDPR covered. Access and erasure under Art. 15 and 17, consent per channel and the public-authority filter apply to all data in Armiflow.
FAQ
Short, clear answers about this feature. Missing a question? Write to support@armiflow.com.
With the Google Authenticator integration, you pair the app on your phone with your Armiflow account once. After that, the app keeps generating new, time-limited codes. When you sign in, you enter the current code in addition to the first step. Without your phone, nobody gets into your account, not even with the right password.
Your Armiflow account holds customer data, quotes, invoices and contracts. Passwords keep becoming known through data leaks or phishing. With the Google Authenticator integration, a stolen password is no longer enough. For businesses, this is one of the most effective steps to secure accounts across the team.
To connect Google Authenticator, you install the app on your phone and activate two-factor sign-in in Armiflow. Then you pair the app as Armiflow shows you during setup. From then on, sign-in also asks for the code. You don’t necessarily need your own Google account for this.
Yes, two-factor sign-in is optional in the client portal. Your customers sign in via magic link, so without a password, and can additionally set up a second factor. The app shows whether Google Authenticator or another method is used. That way your customers’ invoices and contracts are better protected.
Without your phone, you lack the second factor. The app shows you how to restore access in this case when you set up two-factor sign-in. Prepare for this in advance and read the instructions carefully. In an emergency, write to support@armiflow.com so that your account can be restored after verification.
Armiflow’s product description explicitly names Google Authenticator for two-factor sign-in. Whether other authenticator apps work with the same method is shown in the app during setup. If you are unsure, use Google Authenticator, and you are on the safe side.
It is recommended, because every unprotected account is a possible way in. Admin accounts in particular, which may change settings, roles and connections, should use the Google Authenticator integration. Each person sets up two-factor sign-in on their own phone, and codes are never shared.
With the Google Authenticator integration, the codes are created in the app on your phone and are only valid for a short time. At sign-in, Armiflow checks whether the code entered matches. Armiflow stores credentials encrypted, and every customer account has its own database schema. Nobody can use an expired code later.
A Google account isn’t strictly required for the codes themselves; the app generates them without signing in too. However, a Google account can help transfer the entries to a new phone. When you connect Google Authenticator to Armiflow, you decide yourself whether to use the app with an account.
No, the two complement each other. Two-factor sign-in protects access to the account. Particularly important actions in Armiflow also need their own confirmation: automatic sending needs a password-confirmed approval, and actions that spend money in Meta advertising are only possible with a password.
In everyday work, you briefly open the app on your phone when signing in and type in the current code. That takes a few seconds. Afterwards you work as usual with leads, quotes, invoices and contracts. The Google Authenticator integration protects your account without noticeably slowing down your workflow.
Ideally a person with an admin role who is responsible for security. They make sure new team members set up two-factor sign-in right at the start and that people who leave lose their access. With roles and custom roles, you decide who in the team may see and change which areas.
Have your phone ready, install the app and read the recovery instructions Armiflow shows during setup. Think about how you will secure access if the phone gets lost. Set up two-factor sign-in calmly, not just before an important appointment.
Often the app is set up on a work phone that is later handed back without transferring it. Another mistake is sharing codes or accounts with colleagues. The recovery instructions are also often skipped. Each person needs their own second factor on their own device.
Transfer the entries in Google Authenticator to the new device before you reset the old one. The app offers its own options for this. Then check whether signing in to Armiflow works with the new phone. Only then delete the app on the old device.
Yes. The GDPR requires appropriate technical measures to protect personal data, and effective access control is one of them. Two-factor sign-in lowers the risk of unauthorised people accessing customer data. Together with roles, encrypted credentials and backups, this adds up to solid protection.
The app shows how two-factor sign-in works together with a login via Google, Apple or Facebook. With such sign-ins, the account with the respective provider often protects access as well. So it is best to also activate two-factor sign-in wherever you sign in with that account.
Yes, especially as a sole trader. If you work alone, there is nobody to notice unusual access. With the Google Authenticator integration, your account stays protected even if your password becomes known. Setup only takes a few minutes and costs hardly any time in everyday work.
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support@armiflow.com
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